PRIVACY & COOKIES
I am Ellie Lane of Ellie Lane Personal Training.
You can contact me via email at ellielanept@hotmail.com
I may process “personal data” and/or “special category data” as defined in UK data protection legislation.
This processing may be on my own behalf or on behalf of my clients– either way I process data as part of the contracted services and/or my administration.
I realise the importance of confidentiality.
Data may be processed on paper and/or in electronic formats. When processed electronically, data may be held on a cloud based system and/or on a local server. Regardless of how data is processed, all feasible security measures are in place. Data is held as long as it is relevant to the purpose for collection and/or if there is a statutory retention period.
All data is destroyed by secure means when no longer required.
Data may be shared with third parties as part of our contracted services and/or if we are required by law to do so. We cannot accept any liability for any processing conducted by a third party outside my remit.
As part of my compliance, I have conducted a cookie audit on my website. Cookies are internet files used by the system to view websites and their content. I utilise analytical cookies to help us monitor and develop the site. You are at liberty to turn off cookies through your browser but you should be aware that this may affect your viewing experience.
None of the above affects your rights under the legislation, in particular your right to access the data we hold on you.
If you wish to request a copy of your data, please submit it in writing / email to Ellie Lane Personal Training. Please include enough information to enable us to identify you and search for appropriate data.
I am registered with the Information Commissioners Office. (ICO)
If you are dissatisfied with this policy, have queries about my data protection procedures or wish to lodge a complaint, please contact the business in the first instance.
Thereafter you have the right to submit a complaint to the Supervisory Authority, the InformationCommissioner’s Office (ICO):
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Ellie Lane Personal Training
1. Purpose
The purpose of this policy is to explain how CCTV is used by Ellie Lane Personal Training to protect the safety, wellbeing, and security of both clients and the trainers. CCTV is operated in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Scope
This policy applies to CCTV systems used:
Within the gym training environment and property.
At the trainer’s residential premises where sessions take place
During mobile training sessions where portable recording devices may be used for safety purposes
3. Lawful Basis for CCTV Use
CCTV is used under legitimate business and safeguarding interests, including:
Ensuring client and trainer safety
Safeguarding against false allegations or disputes
Preventing crime, harassment, or misconduct
Supporting insurance and legal protection
Monitoring security of training equipment and property
CCTV will never be used for surveillance unrelated to safety or professional protection.
4. CCTV Locations and Operation
Gym
Cameras are positioned only in training areas and external security areas.
CCTV will never be installed in private areas including toilets, changing areas, or living spaces not used for training.
Clear signage will inform clients that CCTV is in operation before entering the training space.
Visiting Clients
Recording devices may be used during sessions where necessary for personal safety or safeguarding.
Clients will always be informed prior to any recording taking place.
Recording will only take place in agreed training areas.
5. Audio Recording
Audio recording will only be used where reasonably necessary for safeguarding or protection purposes and clients will be informed if audio is being captured.
6. Storage and Security of Footage
CCTV footage is stored securely using password-protected and encrypted systems where possible.
Only Be Active with Alison & Ellie Lane Personal Training has access to recorded footage.
Footage is normally retained for up to 30 days, unless required for incident investigation, insurance claims, or legal proceedings.
Footage is permanently deleted once no longer required.
7. Sharing of CCTV Footage
Footage may be shared only where legally or professionally necessary, including with:
Police or law enforcement agencies
Insurance companies
Legal advisors or regulatory authorities
Footage will never be used for marketing, social media, or promotional purposes without written client consent.
8. Client Rights
Individuals recorded by CCTV have the right to:
Request access to footage showing them
Request deletion of footage where legally applicable
Raise concerns about CCTV use
Requests must be made in writing to:
Ellie Lane Personal Training
07931 816 889
Identity verification may be required before footage is released.
9. Responsibilities
Ellie Lane Personal Training
CCTV is used fairly, lawfully, and transparently
Equipment is maintained and secure
Data protection rights are respected
This policy is reviewed regularly
10. Policy Review
This policy will be reviewed annually or following any changes to legislation or business practice.
11. Contact Details
As above in point 8.
Ellie Lane Personal Training